The Casino Chip and Gaming Token Collectors Club, Inc.
A Not-For-Profit IRS-approved 501(c)(3) Corporation
Fed ID: 11-3193244
Member Club of the American Numismatic Association
Toll Free: 877 4CC-GTCC
AMENDED AND RESTATED CONSTITUTION
CASINO CHIP & GAMING TOKEN COLLECTORS CLUB
(Last amended July 1, 2016)
ARTICLE ONE: NAME
The organization shall be known as “The Casino Chip & Gaming Token Collectors Club, Inc.” (hereinafter “the Club”).
ARTICLE TWO: PLACE OF BUSINESS
The principal place of business of this organization shall be listed as 2950 Hempstead Turnpike, Levittown, New York 11756.
ARTICLE THREE: PURPOSE
A) The purposes of this organization are to promote a closer relationship and good will among the members of the Club, to encourage the study of gaming chips and tokens by the acquisition and study of all types of gaming exonumia, to assist new collectors and to encourage others in the study of gaming exonumia, to protect the integrity of the hobby and to maintain close liaison with other historical and numismatic associations.
B) Notwithstanding any other provisions of this Constitution or of the Bylaws, the Club is organized exclusively for educational purposes as specified in Section 501(c)(3) of the Internal Revenue Code of 1954 and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code.
C) Under no circumstances, except under a Court-ordered dissolution, shall any money, funds, possessions, commodities, or anything else of value, be given, donated, transferred, sold (except for fair market value) to any organization, person or entity, charitable or otherwise, other than an organization or entity owned and/or operated by The Casino Chip & Gaming Token Collectors Club, Inc.
ARTICLE FOUR – OFFICERS, DIRECTORS & ELECTIONS
The Club shall be governed by a President, Vice President, Treasurer, Secretary, and a Membership Officer.
A Board of Directors will be comprised of the five (5) Club officers.
A)(i) The President and Secretary will be elected for a two year term in each year ending in an odd number,
(ii) The Vice President, Treasurer and Membership Officer will be elected for a two year term in each year ending in an even number; except that:
(a) In the election to be held in 2009, the Vice President, Treasurer and Membership Officer will be elected for a one year term, and thereafter as provided above.
B) Nominations for officers shall be called for by written notification to all members in good standing not later than 180 days prior to the Club’s next annual meeting in an election year. This shall be done by publication in the club’s magazine. In order for a potential candidate to be declared an official nominee and listed on the ballot in any Club election for office, the candidate must receive a minimum of two nominations, which is the equivalent of a nomination and a second.
C) Election ballots will be mailed to each Charter, Regular and Life member in good standing not later than sixty (60) days prior to an annual business meeting, and shall specify the procedure for casting ballots.
D) Newly elected officers shall be installed at the Club’s annual business meeting and shall take office immediately upon installation.
E) The officers shall serve until their successors have been duly installed.
F) Candidates for office shall be limited to all Charter, Regular and Life members of the Club in good standing.
(G)(i) In the event of a vacancy in any elected office, which vacancy occurs within the first year after installation of the officer, a special election shall be held to elect a successor to serve the remaining term of such officer. As soon as practicable after such vacancy occurs, the Board shall cause to be sent to each Charter, Regular and Life member in good standing, a call for nominations. Regardless of the manner of mailing, the call for nominations shall be sent within sixty (60) days after the vacancy. The special election shall take place as soon as practicable after close of nominations, by mailing to all Charter, Regular and Life members in good standing.
(ii) In the event of a vacancy in any elected office, which vacancy occurs after the first year following installation of the officer, the President shall appoint a Charter or Regular or Life member in good standing to hold such office until the installation of the officer’s successor. If the vacancy is the Presidency, then the Board shall appoint such interim President from among the then-existing Charter or Regular or Life members in good standing.
(H) All notice, notification and voting requirements of this Article are deemed met by including the notice and/or ballot in the club magazine, either as bound copy or as an insert. Since Associate Members do not receive the club magazine directly, Charter or Regular or Life Members who have an Associate Member connected to their membership shall bear the responsibility of informing the Associate Member of all these matters, and shall photostat any ballot so that the Associate Member may also vote.
ARTICLE FIVE: MEMBERSHIP
Membership shall consist of seven types of members:
A. Charter Members: the first 100 persons applying for regular membership into the Club;
B. Regular Members: all individuals applying for membership after the Charter Membership period has closed;
C. Associate Members: Family and relatives of a Charter, Regular or Life Member in good standing. They are allowed access to functions restricted to “members,” but they do not receive the club magazine nor can they hold office. They may vote on matters which are voted upon, but they must be provided with notices and duplicate ballots by the member they are attached to, not by the club;
D. Corporate Members: Corporations are eligible to join the club and to purchase tables or any other display space at any of the club’s functions or events if they are directly involved in the gaming industry or provide ancillary products or services to or about the gaming industry. The corporation shall designate an individual representative to vote on behalf of the corporation and receive its mailings. Neither corporations nor their designated representatives are eligible to serve as an Officer or Director.
E. Life Members: members in good standing age 25 or older who apply, after completion of their third full year of membership for permanent membership status, and whose applications are accompanied by payment according to the following schedule. Life Members are relieved from paying further annual dues, but must pay any magazine mailing charges above bulk mail if the Life Member desires such mailing enhancement;
Age 25-39: then-current dues times 25
Age 40-55: then-current dues times 20
Age 55+: then-current dues times 15
After 10 years of continuous completed membership the following rates would apply:
Age 56-75: then-current dues times 10
Age 76+: then-current dues times 5
E (i). Dues Changes Impacting Life Members: if the Board of Directors raises the organization’s annual general membership dues, thus impacting the Life Membership cost to someone who at that time has been a member for less than three years, the Board of Directors may, in its discretion, grandfather in all those members who have been members for less than three (3) years, so that those members, once they have completed their third year, may become life members by paying the multiplier times the annual dues in effect when they first became a regular member. The member must pay the increased annual dues until the completion of the third year. At the completion of the third year, the member has a one- time only two month window to apply for Life Membership at the grandfathered lower rate.
F. Honorary Life Members: a member in good standing whom the Board of Directors unanimously deems to have devoted such extraordinary time, effort, dedication and work, far and above what might normally be offered by a volunteer, so that the Board of Directors wishes to honor the person by granting Honorary Life Member status, relieving the Honorary Life Member from paying further annual dues, but must pay any magazine mailing charges above bulk mail if the Honorary Life Member desires such mailing enhancement.
ARTICLE SIX: ALTERATIONS OR AMENDMENTS
This Constitution may be altered or amended. Alterations or amendments shall be presented in writing to the President who shall cause written notification to be provided to all members. Ballots containing any proposed alteration or amendment of this Constitution shall be mailed to each member at least sixty (60) days prior to the annual business meeting, and shall specify the procedure for casting ballots. A two‑thirds majority of those voting shall be required to amend.
The annual business meeting shall be held at the organization’s annual convention, if there is one, and if there is not an annual convention, then at such business meeting as may be called by the Board of Directors. Locating the notification and ballots in the organization’s magazine shall be deemed sufficient notice. It shall be the duty of the Charter, Regular or Life member to provide the notice and a copy of the ballot to any Associate Member associated with the Charter, Regular or Life member.
The Board of Directors shall have the power to make such prudential Bylaws and regulations as they deem proper for the management and control of the business and affairs of the organization not inconsistent with the laws of the State of New York, and the Constitution of the United States.
The Board of Directors is authorized to create regulations necessary for the organization to conduct its educational and other functions, to conduct annual conventions with exhibits of a competitive and non-competitive nature, and any other appropriate purposes.
ARTICLE SEVEN: DISSOLUTION
Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes with the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future Federal tax code, or shall be distributed to the Federal Government, or to a state or local government, for a public purpose.